Dreaming of quadrupling your income, decrease your workload and expanded your business faster?
How? Simple: Intentional productivity.
1. Employ time-blocking.
Having a to-do list is not a bad thing in itself. But why do so many people create a huge to-do list and never accomplish the items on it?
A list alone is not enough. You need to actually schedule each day to accomplish those tasks. This concept is often known as “time blocking,” and it’s so simple, but so powerful, you are going to kick yourself for not having done it this earlier.
Simply take your to-do list and give each item a place on your calendar. It doesn’t matter if you use a physical calendar or an online one; simply block out time to work through each item on your list.
Then, when you are in your time-block, don’t allow yourself to get distracted. Shut off your phone, don’t check your email (unless you are in your “check email time” block) and just get it done!
2. Do your most important work first.
When you really boil your day down, there are usually only one or two things that absolutely must get done to move the business forward. Yes, there are countless tasks and items on your to-do list. But one or two things are significantly more important than the rest.
In the past, you may have often procrastinated on these items, because they required the most effort or had the biggest “unknowns.” I would check email, schedule meetings and do a hundred other tasks before I reluctantly, if at all, went about my main task.
As a result, the one thing you really needed to do to drive your business forward often never got done, and business growth was slow.
This year, make a change. Decide to tackle your biggest task first, before anything else. By scheduling your most important task of the day first, you set the tone for the rest of the day, and your business will move forward with incredible speed.
3. Multitask appropriately.
Multitasking rarely works, despite what nearly everyone says. When you multitask, you simply accomplish each task less effectively. Your brain tries to switch back and forth between different tasks, and a significant part of your day is lost.
Make a commitment to multitask less and focus more on the task at hand. When your partner talks to you, put down the computer. When driving, refuse to text. When on a Skype call with the rest of the team, keep the browser window closed.
Of course, you will still struggle with this. Being completely present in the moment is difficult for a lot of people. But make a conscious decision to multitask less and focus on one thing more.
4. Use the power of processes.
If one had to pick one word that best describes the way to Intentional Productivity it would be this: Process
Start thinking everything as a process, a system. As something that could be documented, repeated and outsourced.
The best part about making everything a process is that the work can be outsourced. You can for instance work with one virtual assistant to set up a webinar system (or any other organized task) instead of just doing one webinar at the time. This type of process will reduce your workload by as much as 80 percent.
These four productivity tips will help make this year the most profitable year of your life.